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Six Rules for Surviving in a Government Organization


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Six Rules for Surviving in a Government Organization

An interview of Dr. Paul Hertz, a senior leader in the Science Mission Directorate

By: Anna Ladd McElhannon, Summer 2022 Intern, Office of the Chief Scientist

Dr. Paul Hertz is a leader of NASA and had served as the Astrophysics Division Director since 2012 until 2022. Throughout his career, he remained a well‐respected and admired leader who accomplished things that an undergraduate physics student like me could only dream of.  

We met for the first time on a summer day full of sudden, fierce storms. On the way to a quiet meeting place (a video conference meeting, of course), the previously blue sky started pouring rain. I was surprised my laptop still worked when I finally came indoors. Paul, though, was sitting in his home office with a grin on his face, perfectly content to ignore my soaking shirt and dripping hair.  

Considering what I had been told, his easygoing kindness and immediate friendliness was no surprise.  

We started by bonding over our shared love for all things astrophysics. His passion began during the Apollo missions.  

“I remember John Glenn’s flight, and I must have been in second grade. From that point on, I was following everything that happened.” He would watch all the astronauts on TV, and he kept a scrapbook of any newspaper clippings he could find on the space program. “I remember when Armstrong walked and, my parents used to let me stay home from school whenever the astronauts were walking on the Moon.”

His passion for space did not end there. With undergraduate degrees in math and physics from MIT, he proceeded to earn his Ph.D. in astronomy from Harvard. Like most students going into the sciences, he assumed he would become a professor at a university. He realized, though, that professorship wasn’t the life for him. “I made a choice early on when I had young kids and a family, that I was going to have balance, and I wasn’t going to be a world‐famous scientist.”  

As a NASA intern interviewing the Paul Hertz, one of my newfound idols, I found this comment amusing. But the sentiment still stood. “I made the choice not to be a professor but to stay as a government scientist.”

Somehow, though, he was able to become a famous scientist with a prestigious job and still feel satisfied with his personal life. Naturally, I asked him for advice on how to obtain this sort of balance without letting either side of one’s life fall onto the backburner.  

He jumped at the opportunity to teach me these life lessons with a list of six rules he titled: How to Survive in a Government Organization.

6. Train your successor

When he first told me this rule, I applied it to my life. At my university, there is a Society of Physics Students. Every few years or so, we have incredible leadership that wins awards and involves students all over campus. Then the next election rolls around, and all the hard work dissipates. Paul says, “There’s all your institutional knowledge walking out the door every year.”  

“Train your successor” immediately propelled me into planning mode: how can we incorporate a system at my school where the previous leaders sufficiently train their successors every year?

Paul was happy about this application, but it wasn’t what he originally intended by the rule.  

“What I was thinking is that when people who are highly successful at their job start talking about getting another job, their boss says, ‘Sorry, you can’t go. I need you too badly.’”

As someone who has never worked in a similar system, I was appalled. Fortunately, this has not yet happened to him.

“I have been very successful in every job. I’ve had people around me say, ‘What are we going to do without you?… Nobody can replace you.’ I hate hearing that nobody can replace you because it’s patently untrue.”

Sometimes it turns out that the answer to your research is uninteresting. You realize, oh my‐ there was no ‘there’ there.

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5. Delegate

“A lot of us competent people think that we can do it better than anybody else. And so we want to hold on to it and do it ourselves because we know it’ll be done best… I used to do everything myself, and I was bad at teaming. You’ll kill yourself that way.”

As the Director of Astrophysics at NASA, I assumed he would have to be the best of the best. Regardless, as he said before, there is always someone who could replace him. While this sounds a little sad, it can come as a relief to someone trying to find peace in their work life.

“People like that want to do the part of their job that they could easily hand off. They are overworked and overwhelmed because they want to do it all themselves. They think they can probably do it better— but that’s not the point.”

As Paul says, the point is to do your job efficiently and not perfectly.  

4.  Don’t Make Work

“A lot of times you get choices.” He began, “We could do it this way or that way, and this way is a lot more work.”  

Most bosses strive for perfection, but Paul understands how to balance perfection with importance. Asking, “How do I do it perfectly?” can cause problems and lead to employees feeling overworked.

[They say] ‘I’m just drowning.’  

[I say] ‘You only have three assignments. You’re making too much work, you’re not delegating, and it’s taking twice as long. Don’t do it this way.’

Paul believes that if you can make your project better by a small amount, but it takes twice the time, the extra mile just isn’t worth it.  “If it increased my chance of surviving surgery, then I would take that extra 10%.”  

If you’re level of perfection is plateauing over time, as it inevitably will, just accept it.

“If you insist on perfection… that’s making work.”

3. Don’t break it

“Don’t break it” was one of the first rules he came up with. It simply means “don’t make it worse.”

It goes hand in hand with “Don’t make work.” Sometimes people can be perfectionists to the point where it impacts their personal life, and sometimes it can impact their professional career as well. That is the secret to finding balance.

“People feel overwhelmed because they’re not practicing these rules… You keep them in mind and then you use them to help prioritize. You must have a feel for what’s the most important thing and then for what’s the most important thing to do very, very well.”

2. Don’t Take It Personally

“You should accept 90% of your projects are going to work.” He asserts, “You should not expect it to always go right. And you should keep it in context when failure happens.”  

That raises the question: what context?

It is difficult to imagine someone as successful as Paul to go through failure. But he has had his fair share of rough times in his own research. “Sometimes it turns out that the answer to your research is uninteresting. You realize, oh my ‐there was no ‘there’ there.”

Even when projects are cancelled, or someone else publishes their results before you can, your time isn’t waisted. There is a certain magic that comes with conducting scientific research, and it makes even failed projects worth the time and effort. “To me, the excitement is the hunt. It’s doing the research. It’s collecting the data and analyzing it. It’s looking for the signal that no one has ever seen before.”

…if something goes wrong, I’m going to hear about it. I want to hear about it from them—I want to hear their view on it and I want us to solve it together.

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1. Don’t Surprise the Boss

“Somebody probably told me this rule when I showed up at NASA. You can Google it and find out that it was a rule back in the Roman Empire—or something like that.”

When asked how long he has considered himself a leader, he began at high school. “Every club that I joined, I ended up being president… I ended up being added to the yearbook. When I went to college, I was president of clubs. When I was a researcher, I put together collaborations to do research… I wasn’t a supervisor or boss, but I was a leader; that’s been true at all stops along my career.”

As for the importance of the number one rule, Paul says it’s important to be transparent so that issues can be solved quickly and efficiently. “I don’t want my team to sugarcoat things. I want them to tell me. If something goes wrong, I’m going to hear about it from someone. But, I want to hear about it from them—I want to hear their view on it, and I want us to solve it together.”

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      This planet was discovered using the radial velocity method, which measures the “wobble” of far-off stars that is caused by the gravitational tug of orbiting planets. Orbits a star so large that it clocks in at nearly 40 times the size of our Sun. TOI-198 b is a potentially rocky planet that orbits on the innermost edge of the habitable zone around its star, an M dwarf.
      This planet was discovered using the transit method, which detects exoplanets as they cross the face of their stars in their orbit, causing the star to temporarily dim. TOI-2095 b and TOI-2095 c are both large, hot super-Earths that orbit in the same system around a shared star, an M dwarf.
      Planets were both discovered using the transit method. Are close enough to their star that they are likely more similar to Venus than Earth. TOI-4860 b is a Jupiter-sized gas giant, or a “hot Jupiter,” that orbits an M dwarf star.
      This planet was discovered using the transit method. Completes an orbit every 1.52 days, meaning it is very close to its star. While it is extremely rare for giant planets like this to orbit so closely to Sun-like stars, it is even rarer for them to orbit M-dwarf stars as is the case here. MWC 758 c is a giant protoplanet that orbits a very young star. This star still has its protoplanetary disk, which is a rotating disc of gas and dust that can surround a young star.
      This planet was discovered using direct imaging. Was found carving spiral arms into its star’s protoplanetary disk. Is one of the first exoplanets discovered in a system where the star has a protoplanetary disk. The field of exoplanet science has exploded since the first exoplanet confirmation in 1992, and with evolving technology, the future for this field looks brighter than ever.
      In March 2022, NASA passed 5,000 confirmed exoplanets. Tis data sonification allows us to hear the pace of the discovery of those worlds. In this animation, exoplanets are represented by musical notes played across decades of discovery. Circles show location and size of orbit, while their color indicates the detection method. Lower notes mean longer orbits, higher notes mean shorter orbits. Credit: NASA/JPL-Caltech/M. Russo, A. Santaguida (SYSTEM Sounds) Watch this video in 3D There are a number of both space and ground-based instruments and observatories that scientists have used to detect and study exoplanets.
      NASA’s Transiting Exoplanet Survey Satellite (TESS) launched in 2018 and has identified thousands of exoplanet candidates and confirmed over 320 planets.
      NASA’s flagship space telescopes Spitzer, Hubble, and most recently the James Webb Space Telescope have also been used to discover and study exoplanets.
      NASA’s Nancy Grace Roman Space Telescope is set to launch in May 2027. Roman will be carrying a technology demonstration called the Roman Coronagraph Instrument. This coronagraph will work by using a series of complex masks and mirrors to distort the light coming from far-away stars. By distorting this starlight, the instrument will reveal and directly-image hidden exoplanets.
      With the success of the Roman Coronagraph Instrument, NASA could push the envelope even further with is a concept for the mission the Habitable Worlds Observatory, which would search for “signatures of life on planets outside of our solar system,” according to the 2020 Decadal Survey on Astronomy and Astrophysics.
      The Discoverers 
      These six exoplanets were discovered by different teams as part of five separate studies:
      TOI-4860 b TOI-2095 b & c HD 36384 b TOI-198 b MWC 758 c Share








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      Last Updated Jul 16, 2024 Related Terms
      Exoplanet Discoveries Exoplanet Exploration Program Exoplanets Gas Giant Exoplanets Studying Exoplanets Super-Earth Exoplanets Terrestrial Exoplanets Explore More
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    • By NASA
      5 Min Read Six Adapters for Crewed Artemis Flights Tested, Built at NASA Marshall
      Six adapters for the next of NASA’s SLS (Space Launch System) rockets for Artemis II through Artemis IV are currently at NASA’s Marshall Space Flight Center in Alabama. Engineers are analyzing data and applying lessons learned from extensive in-house testing and the successful uncrewed Artemis I test flight to improve future iterations of the rocket. Credits: NASA/Sam Lott As a child learning about basic engineering, you probably tried and failed to join a square-shaped toy with a circular-shaped toy: you needed a third shape to act as an adapter and connect them both together. On a much larger scale, integration of NASA’s powerful SLS (Space Launch System) rocket and the Orion spacecraft for the agency’s Artemis campaign would not be possible without the adapters being built, tested, and refined at NASA’s Marshall Space Flight Center in Huntsville, Alabama.
      Marshall is currently home to six adapters designed to connect SLS’s upper stages with the core stages and propulsion systems for future Artemis flights to the Moon.
      Preparing Block 1 Adapters for Upcoming Crewed Flights
      The first three Artemis flights use the SLS Block 1 rocket variant, which can send more than 27 metric tons (59,500 pounds) to the Moon in a single launch with the assistance of the interim cryogenic propulsion stage. The propulsion stage is sandwiched between two adapters: the launch vehicle stage adapter and the Orion stage adapter.
      The cone-shaped launch vehicle stage adapter provides structural strength and protects the rocket’s flight computers and other delicate systems from acoustic, thermal, and vibration effects.
      “The inside of the launch vehicle stage adapter for the SLS rocket uses orthogrid machining – also known as waffle pattern machining,” said Keith Higginbotham, launch vehicle stage adapter hardware manager supporting the SLS Spacecraft/Payload Integration & Evolution Office at Marshall. “The aluminum alloy plus the grid pattern is lightweight but also very strong.”
      The launch vehicle stage adapter for Artemis II is  at Marshall and ready for shipment to NASA’s Kennedy Space Center in Florida, while engineering teams are completing outfitting and integration work on the launch vehicle stage adapter for Artemis III. These cone-shaped adapters differ from their Artemis I counterpart, featuring additional avionics protection for crew safety.
      Just a few buildings over, the Orion stage adapter for Artemis II, with its unique docking target that mimics the target on the interim cryogenic propulsion stage to test Orion’s handling during the piloting demonstration test, is in final outfitting prior to shipment to Kennedy for launch preparations. The five-foot-tall, ring-shaped adapter is small but mighty: in addition to having space to accommodate small secondary payloads, it contains a diaphragm that acts as a barrier to prevent gases generated during launch from entering Orion.
      The Artemis III Orion stage adapter’s major structure is complete and its avionics unit and diaphragm will be installed later this year.  
      Following the first flight of SLS with Artemis I, technicians adjusted their approach to assembling the launch vehicle stage adapter by introducing the use of a rounding tool to ensure that no unintended forces are placed on the hardware.NASA/Sam Lott The Orion stage adapter is complete at Marshall, including welding, painting, and installation of the secondary payload brackets, cables, and avionics unit. The adapter is protected by a special conductive paint that prevents electric arcing in space. NASA astronauts Reid Wiseman and Christina Koch viewed the hardware during a Nov. 27 visit to Marshall.NASA/Charles Beason SLS Block 1B’s payload adapter is an evolution from the Orion stage adapter used in the Block 1 configuration, but each will be unique and customized to fit individual mission needs. “Both the Orion stage adapter and the payload adapter are being assembled in the same room at Marshall,” said Brent Gaddes, lead for the Orion stage adapter in the Spacecraft/Payload Integration & Evolution Office at Marshall. “So, there’s a lot of cross-pollination between teams.”NASA/Sam Lott Unlike the flight hardware, the universal stage adapter’s development test article has flaws intentionally included in its design to test if fracture toughness predictions are correct. Technicians are incorporating changes for the next test article, including alterations to the vehicle damping system mitigating vibrations on the launch pad.NASA/Brandon Hancock Block 1B Adapters Support Bolder Missions
      Beginning with Artemis IV, a new configuration of SLS, the SLS Block 1B, will use the new, more powerful exploration upper stage to enable more ambitious missions to deep space. The new stage requires new adapters.
      The cone-shaped payload adapter – containing two aluminum rings and eight composite panels made from a graphite epoxy material – will be housed inside the universal stage adapter atop the rocket’s exploration upper stage.
      The payload adapter test article is being twisted, shaken, and placed under extreme pressure to check its structural strength as part of testing at Marshall. Engineers are making minor changes to the design of the flight article, such as the removal of certain vent holes, based on the latest analyses.
      The sixth adapter at Marshall is a development test article of the universal stage adapter, which will be the largest composite structure from human spaceflight missions ever flown at 27.5 feet in diameter and 32 feet long. It is currently undergoing modal and structural testing to ensure it is light, strong, and ready to connect SLS Block 1B’s exploration upper stage to Orion.
      “Every pound of structure is equal to a pound of payload,” says Tom Krivanek, universal stage adapter sub-element project manager at NASA’s Glenn Research Center in Cleveland. Glenn manages the adapter for the agency. “That’s why it’s so valuable that the universal stage adapter be as light as possible. The universal stage adapter separates after the translunar insertion, so NASA will need to demonstrate the ability to separate cleanly in orbit in very cold conditions.”
      The Future of Marshall Is Innovation
      With its multipurpose testing equipment, innovative manufacturing processes, and large-scale integration facilities, Marshall facilities and capabilities enable teams to process composite hardware elements for multiple Artemis missions in parallel, providing for cost and schedule savings.
      Lessons learned from testing and manufacturing hardware for the first three SLS flights in the Block 1 configuration have aided in designing and integrating the SLS Block 1B configuration.
      “NASA learns with every iteration we build. Even if you have a room full of smart people trying to foresee everything in the future, production is different from development. It’s why NASA builds test articles and doesn’t just start with the flight article as the first piece of hardware.”
      Brent Gaddes
      Lead for the Orion stage adapter in the Spacecraft/Payload Integration and Evolution Office
      Both adapters for the SLS Block 1 are manufactured using friction stir welding in Marshall’s Materials and Processes Laboratory, a process that very reliably produces materials that are typically free of flaws.  
      Pioneering techniques such as determinant assembly and digital tooling ensure an efficient and uniform manufacturing process and save NASA and its partners money and time when building Block 1B’s payload adapter. Structured light scanning maps each panel and ring individually to create a digital model informing technicians where holes should be drilled.
      “Once the holes are put in with a hand drill located by structured light, it’s simply a matter of holding the pieces together and dropping fasteners in place,” Gaddes said. “It’s kind of like an erector set.”
      From erector sets to the Moon and beyond – the principles of engineering are the same no matter what you are building.
      NASA is working to land the first woman, first person of color, and its first international partner astronaut on the Moon under Artemis. SLS is part of NASA’s backbone for deep space exploration, along with the Orion spacecraft, supporting ground systems, advanced spacesuits and rovers, the Gateway in orbit around the Moon, and commercial human landing systems. SLS is the only rocket that can send Orion, astronauts, and supplies to the Moon in a single launch.
      News Media Contact
      Corinne Beckinger 
      Marshall Space Flight Center, Huntsville, Ala. 
      256.544.0034  
      corinne.m.beckinger@nasa.gov 
      View the full article
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